Navigation in meeting rooms
Improving the comfort for employees and visitors, reducing costs and optimizing workspace management is achieved through the introduction of GIS INP.
Digitalization of meeting rooms is a necessary step in today's business environment and includes the introduction of advanced technologies to optimize the management and use of workspaces.
Modern meeting room reservation systems offer solutions that simplify the process of finding and reserving the right rooms, increasing the overall efficiency of using office resources and accessibility for employees.
Intelligent booking systems are aimed at creating a user—friendly and productive environment where every stage — from remote booking and availability control to integration with calendars - is tailored to business needs.
Navigation and search
Modern navigation and search for a meeting room in an office center is carried out through a website, an infomat or a mobile application that is part of a geographic information system based on the digital twin of the parking spaces of the Interiors Navigation Platform®.
The mobile app
Convenient and quick access to the booking system via mobile devices or PCs improves the overall employee experience of using office space. This increases the level of satisfaction, as the system helps to solve work tasks easily and quickly.
Quick search
Reducing the time required to organize meetings and find available meeting rooms leads to saving employees' time and reducing the company's operating costs. This makes the booking process easier and less costly for all participants.
ACS integration
GIS helps to integrate access control systems to premises, ensuring security and restricting access to certain meeting rooms for unauthorized employees. This is especially true for confidential meetings or events.
Employee productivity
The introduction of a geographic information system (GIS) for managing the booking of meeting rooms is an important step towards improving the efficiency and organization of business processes, which helps to optimize the workspace and improve the conditions for productive work of employees.
Advantages of implementing a geographic information system (GIS) when booking meeting rooms
Optimizing space usage
GIS INP allows you to see the current status of all meeting rooms in real time, which greatly simplifies their effective use. Thanks to geolocation, you can easily find and book the most suitable rooms based on location, accessibility and facilities.
Easy navigation for users
GIS INP provides users with a digital map of the office space, helping them easily navigate inside the building. This is especially useful in large business centers or offices with several floors, where quickly finding an empty meeting room becomes an important factor for organizing meetings.
Increase employee productivity
Thanks to the automated booking system and fast navigation, employees spend less time searching for available meeting rooms and organizing meetings. This frees up time for more productive work and improves the overall efficiency of the team.
Flexibility in booking management
GIS implementation makes the booking process flexible and adaptive. The management can access up-to-date information about the occupancy of meeting rooms at any time and change the booking settings depending on the needs.
Analytics and monitoring of the use of premises
GIS allows you to collect data on how meeting rooms are used: the frequency of bookings, the time of use, and the popularity of certain rooms. This data helps to optimize the process of managing office resources and identify the most in-demand rooms for further improvement of their equipment.
Client orientation
Modern booking systems for meeting rooms create maximum comfort and convenience for users in office and business centers.
Simplify the organization of meetings by accessing the digital map of meeting rooms and navigating through mobile devices.
What the user gets:
- A detailed map of the stadium is available on your mobile phone, with the ability to plot a route to the desired exit to the podium and navigate it as in the navigator
- Quickly determine your location on the territory of a sports facility
- The ability to find an object of interest in game mode using augmented reality hints — AR navigation in the stadium
- Direct notification of events at the stadium with reference to your geo-location
- Displaying friends on the map of a sports facility
Digitalization
Digitalization of meeting rooms includes automation of management and booking processes, which allows optimizing space usage and obtaining real-time analytics.
Indoors Navigation Platform successfully helps to manage internal processes in offices, ensuring more efficient use of meeting rooms.
What the management gets:
- A detailed map of the office space with information about the availability of each meeting room
- Statistical data and analytical reports on the frequency of use of rooms in various time intervals
- The ability to manage online booking processes and track employee movements
- Optimizing the use of meeting rooms depending on the popularity of the time, days and frequency of bookings
- Automation of access control to premises and integration with payment and billing systems
- A new user feedback channel through a single platform
- Improve security and get visual information about the events taking place in the office.
- Reducing maintenance costs and increasing the cost-effectiveness of office space management.
Effectiveness and relevance
The implementation of the Indoors Navigation Platform system and the use of analytics and tracking tools will help increase the efficiency of using meeting rooms by 30%, increase the profitability of their rental by 25%, improve the quality of user service by 20%, and asset security by 15%.
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Frequently Asked questions about bookings with the Indoors Navigation Platform (INP)
What is office digitalization using a geographic information system?
Digitalization of an office complex with a geographic information system (GIS) is the introduction of technologies to optimize the use of workspace and improve navigation in business centers.
What is modern navigation in a business center?
Modern navigation in a business center involves the use of technologies such as geographic information systems (GIS), sensors, cameras and mobile applications to optimize the search and management of workplaces and meeting rooms.
What are the advantages of modern navigation and GIS in a business center?
The benefits include the opportunity to earn additional income, optimize the use of jobs, reduce search time, increase security, ease of use, and support various services for employees and guests.
What are the costs of implementing a digital GIS twin in an office?
The cost varies depending on the size of the office and the technologies used. The main part of the expenses is equipment, software, integration with third-party systems and commissioning.
Can I book a meeting room in advance using INP?
Yes, our indoor navigation system allows employees to book meeting rooms in advance via mobile applications or the web widget of the Interiors Navigation Platform.
How does the system notify about the availability of meeting rooms?
The INP platform can display on the map the statuses of meeting rooms or workplaces, and the schedule of their bookings. The service uses mobile notifications to inform you when the booking time is approaching.
How do users interact with the GIS system in an office or business center?
Employees and other users can use mobile applications to search for meeting rooms and book them, as well as receive information about the status of the meeting room and its equipment.
What are the possibilities for integrating existing parking engineering systems with the INP platform?
Our interactive map platform has been developed taking into account the possibility of integration with existing engineering parking management systems and transport infrastructure through an open API.
Do I need to download a special application to use the INP system?
Not obligatory. In the browser, you can use the client solution without installing third-party applications, just scan the QR code or download an interactive map with the location of parking spaces.
To use the ability to navigate a route in real time and track movements, you need to install a mobile application that can be found in the appropriate stores for your device or integrated into a ready-made application using the Interiors SDK. Detailed documentation is available in the INP platform control panel.
What is the accuracy of the Indoors Navigation Platform's indoor positioning system?
The accuracy of INP indoor positioning may depend on the type of equipment used and the chosen technology, and may vary from 0.5 meters to 3 meters. On the street, the accuracy is determined by the quality of GPS signal reception and is about 10 meters.
Where is all user data stored and how can it be used?
The user data collected using the indoor positioning system can only be used to optimize routes and better resource planning. They are stored in encrypted form on the administration's servers.